What Excel to PDF does
A spreadsheet is awkward to share: the recipient needs a spreadsheet program, columns may be cut off, and figures can be changed by accident. Excel to PDF turns a workbook into a PDF that anyone can open. Each sheet is printed as a table with the sheet name as a heading, and wide sheets are scaled to fit the page. CSV files are accepted too.
How to convert Excel to PDF
- Add an .xlsx or .csv file.
- Press convert.
- Download the PDF and check that all columns are visible.
What is included
| Item | Included? |
|---|---|
| Cell values and formula results | Yes |
| Sheet names | Yes, as headings |
| Grid lines | Yes |
| Charts and images | No |
| Cell colours and conditional formatting | No |
| Hidden layout details such as print areas | No |
The browser engine is built to give a clean, readable table. It does not attempt to copy the styling of the workbook. For a styled, print-ready copy, use the cloud converter where the site offers it, or export from your spreadsheet program.
Use cases
- Sending a quotation, invoice summary or price list that should not be edited.
- Attaching a timetable or mark list to a message for people who will read it on a phone.
- Keeping a fixed record of figures on a certain date.
Tips
- Delete empty columns and rows you do not need before converting. Fewer columns means larger, more readable text.
- Very wide sheets are scaled down to fit. If the text becomes too small, split the data across two sheets.
- Make sure formulas have been calculated and the file saved before you convert; the PDF shows the stored results.
- Old .xls files should be saved as .xlsx first.
After converting
Add page numbers, stamp it with a watermark such as CONFIDENTIAL, or protect it with a password before sending.
Privacy
With the default browser engine, the workbook is converted on your device and is not uploaded. If a cloud converter is offered and you choose it, the file is sent to that service for conversion.